Bookkeeper Job Description (Accounts Payable Focus)
A bookkeeper specializing in accounts payable is responsible for managing and maintaining accurate financial records related to the company’s payables. Their primary duties revolve around processing invoices, ensuring timely payments, and reconciling accounts. Here are the key responsibilities for this role:
-
Processing Invoices:
- Receive and review invoices from vendors and suppliers.
- Verify the accuracy of invoice details, including amounts, terms, and due dates.
- Enter invoice information into the accounting system.
-
Timely Payments:
- Schedule and process payments to vendors within specified payment terms.
- Coordinate with other departments to ensure timely payment approvals.
- Monitor payment deadlines and avoid late fees.
-
Reconciliation:
- Reconcile accounts payable records with vendor statements.
- Investigate and resolve discrepancies or billing errors.
- Maintain accurate records of payments made.
-
Communication:
- Communicate with vendors regarding payment status, inquiries, and disputes.
- Collaborate with internal teams to address any payment-related issues.
-
Compliance:
- Ensure compliance with company policies and relevant regulations.
- Assist with year-end audits by providing necessary documentation.
Qualifications:
- Proficiency in accounting software (e.g., QuickBooks, Xero, or similar).
- Attention to detail and strong organizational skills.
- Ability to work independently and meet deadlines.
- Basic understanding of accounting principles.